First a shareholder has to approach a Depository Participant (DP) and fill up an account opening form. The account opening form must be supported by copies of any one of the approved documents which serve as proof of identity and proof of address as specified by SEBI. Apart from these PAN card has to be provided in original at the time of account opening. All applicants should carry original documents for verification by an authorized official of the DP, under his signature.
Subsequently, the shareholder holding shares in physical form needs to fill a Demat Request Form (DRF) which is available with the DP signed by all the holders and submit the same along with physical certificates that are to be dematerialised. The shareholder must obtain acknowledgement from DP on handing over the share certificate(s). Once the shares are converted into Demat, shareholder will receive a statement of holdings from the DP which is sent to shareholders from time to time.
(Note: Shareholders shall not send share certificate(s)/documents to the Company/ Company’s R&TA directly)
A DP is an agent of the depository through which it interfaces with the investor and provides depository services. Number of Public financial institutions, scheduled commercial banks, foreign banks operating in India, stock-brokers, agencies acting as Share Transfer Agent are acting as DP. The link below provides you a list of Depository Participants.
A depository is an organisation which holds securities (like shares, debentures, bonds, government securities, mutual fund units etc.) of investors in electronic form at the request of the investors through a registered depository participant. It also provides services related to transactions in securities. At present two Depositories viz. National Securities Depository Limited (NSDL) and Central Depository Services (India) Limited (CDSL) are registered with SEBI. Their addresses are: