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Composable Enterprise

CASE STUDY

Top 20 US Bank Achieved Six Sigma Lockbox Operations with 99.9998% Accuracy and 2-Hour Turnaround Time

Industry

Banking (Retail & Commercial)

Our Contributions

Operations Transformation, Process Optimization, Automation

Location

USA

Technologies

Lockbox Processing, Quality Improvement, Workflow Automation

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Coforge partnered with a prominent U.S. Top 20 retail/commercial bank to transform its lockbox operations, which were impacted by processing errors, inconsistent quality, and missed deadlines. These inefficiencies resulted in customer dissatisfaction, penalties, and reduced competitiveness.

By centralizing workflows, automating business rules, and implementing structured training programs, Coforge enhanced operational efficiency and service quality. The transformation enabled the bank to achieve Six Sigma performance, significantly improving accuracy, turnaround times, and customer satisfaction.


Phase 1
Process assessment and transition planning
Phase 2
Knowledge transfer and team training
Phase 3
Workflow centralization and automation
Phase 4
Quality optimization and performance stabilization

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The Challenge

The bank’s lockbox operations were hindered by frequent processing errors, inconsistent service quality, and missed deadlines. These challenges led to financial penalties, declining customer trust, and reduced profitability.

Manual processes and fragmented workflows created inefficiencies, while the lack of standardized operating procedures made it difficult to maintain consistent service levels. Additionally, an outdated pricing model further impacted the bank’s ability to attract and retain clients.

The organization required a comprehensive transformation to improve processing accuracy, reduce turnaround times, and enhance operational efficiency while restoring customer confidence and competitiveness.

Our Approach

Rapid Knowledge Transfer & Training

Implemented intensive training programs to enable teams to efficiently manage both retail and wholesale lockbox volumes, accelerating operational readiness and productivity.

Centralized Workflow Management

Established standardized processing queues and centralized workflows, improving process consistency, visibility, and efficiency while reducing errors.

Automated Business Rules

Automated client-specific processing rules within the system, minimizing manual intervention, improving accuracy, and ensuring faster turnaround times.

Operational Efficiency Optimization

Streamlined processes to deliver a guaranteed processing turnaround time of 2 hours, enhancing speed, reliability, and service quality.

Partner / Technology Ecosystem

  • Workflow Automation Systems 

  • Business Rule Engines 

  • Operational Process Frameworks

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Impact to Date

Six Sigma

Quality Achieved

99.9998%

Accuracy (Wholesale Lockbox)

99.9989%

Accuracy (Retail Lockbox)

2 Hours

Processing Turnaround Time

Business Impact

  • Reduced defects per million (DPM) from 16 to 3.4, significantly lowering error rates 
  • Eliminated penalties and reduced customer complaints through improved accuracy 
  • Enhanced customer satisfaction with faster, reliable processing 
  • Improved operational efficiency with reduced manual intervention and optimized workflows 
  • Strengthened competitiveness through improved service quality and pricing alignment